The following documents have been published by ceda as guidance for members on both technical and business related issues. They are divided in to two main sections, Guidance Documents (technical) and Standard Documents (commercial and business). Each of these is then sub-divided into relevant topics.
Click the filter link words to show the documents available for each topic.
Technical Guidance Documents
Gas Regulations
The ceda Technical Steering Group has been concerned for some time about a lack of clarity in the gas regulations relating to regular maintenance of…
Measuring CO2
SUPERCEDED BY IGEM UP/19: These notes are based on information from HSE Catering Information Sheet 23 (rev 1) and agreed best practice.
Guidance for gas engineers to the application of relevant sections of IGEM/UP/19 in catering establishments
SUPERCEDED BY IGEM UP/19: This document has now been superseded by IGEM Publication UP/19. Toolbox size "Guidance for gas engineers to the…
ceda Members and Association with NICEIC
Whilst NICEIC is highly respected and the UK’s leading voluntary regulatory body for the electrical contracting industry, covering most aspects of…
Earth Bonding in Commercial Kitchens
The following is a report prepared by a member of the Technical Steering Group following attendance at a seminar at the Electrical Contractors…
Ventilation of Solid Fuel Appliances in Commercial Kitchens
SUPERCEDED BY JOINT CEDA/HETAS GUIDANCE DOCUMENT A number of members have asked if there are any specific regulations or guidance relating to the…
Testing Override Thermostats on Fryers
The ceda Technical Steering Group has been concerned for some time about some insurance companies insisting that override thermostats on commercial…
Service Level Agreement
A Service Level Agreement or SLA is an excellent tool for managing discrete packages of works or services. The purpose of this brief Guidance…
Voltage Sticks
Voltage Sticks are a simple tool involving a capacitance circuit and can be used for testing that voltage is present, however, they are seen as being…
Safe Isolation Procedure
Switching off the supply of electricity to allow for safe working is legally mandated and electrical isolation is vital for safety. The consequences…
The Safe Electrical Isolation of Gas Appliances
The purpose of this document is to provide guidance to ceda members’ service managers on how to comply with the requirements of TB118 without having…
What to be aware of when cleaning catering equipment
In the latest guidance document from ceda, a guide to remove, clean and reinstall all types of commercial catering equipment likely to be found…
Installing Combination Ovens Under Extraction Canopies
Recently there has been some confusion due to the fact that a major manufacturer of combination ovens states in their installation instructions “The…
Water Regulations – Equipment Approvals
There is some confusion in respect of WRAS Approval of products with many people under the impression that this is mandatory, however, this is not…
Minimising risk from COVID-19 when re-opening a commercial kitchen
Before re-opening, restaurants will need to review how they work and employ new practices and procedures, businesses of all types need to adapt their…
CSCS Cards for Project Managers
This guidance document is intended for use by Project Managers and is only intended as guidance on the new CSCS Card requirements coming into force…
Re-opening a Kitchen After Shut Down
This guidance document is intended for use by kitchen operators and is only intended to assist in the start-up of equipment following a period of…
Dating an Appliance From the Serial Number or Data Plate
It has been suggested that ceda investigates if manufacturers provide information through their serial number or data plates that will enable you to…
Decommissioning a Commercial Kitchen
Due to the COVID-19 pandemic many kitchens will be closed down or mothballed and the following is advice on the actions and precautions that should…
Noise Levels From Waste Disposal Units
Waste disposal units by their very nature are noisy items of equipment when in use and in some circumstances, they can be considered to be a risk to…
Advice for Employers Recruiting an Apprentice
This document give advice for employers for recruiting an apprentice. It covers several steps to find a suited apprentice starting with: What do you…
Chemical Disinfection
Guidance document No 16 and the later guidance document for catering operators clarified the requirements of the Food Standards Agency in respect of…
Electrical Competence
There is some confusion as to whether an electrical qualification is required before a service or installation engineer can work on electrical…
Update on the Changes to the F Gas Regulations and Impact of Brexit
This document should be read in conjunction with Technical Guidance Document No 10 issued in 2015
RCD protection for C-Form commando sockets
The 18th edition of BS7671 has made a change that could impact on ceda members installation engineers. The change relates to the provision of RCD…
Advice for members relating to clients’ service management portals
A number of members have expressed concern at the growing use of computerised service management portals by customers and the fact that they can…
Clarification of Note on UP/19 Flowchart
This document has been produced as a result of some confusion as to the interpretation of one of the notes in UP/19 on Figure 3 Flowchart dealing…
Service Level Agreement Terms for Manufacturers’ Warranties
This policy is intended to act as a guide to manufacturers, distributors and customers and should be considered by the parties when agreeing the…
Update on the Changes to the F Gas Regulations
This document is intended to provide guidance for individuals involved directly or indirectly in the maintenance of commercial catering refrigeration…
WEEE Regulations
This guidance document has been created following a request from an end user for clarification as to whether they had to pay for the removal of…
Working Time Regulations – Travel Time
From recent responses to a request from a member asking whether other members paid engineers for travelling time from their home to the first call…
Fire Suppression Systems
The Regulatory Reform Act loosely referred to as the Fire Reform Order is a statutory (Legally binding) regulation. Scotland and Northern Ireland…
Developing an Environmental Policy
An environmental policy is a written statement, usually signed by senior management, which outlines a business' aims and principles in relation to…
Relating to Safe Rinse Temperatures in Commercial Dishwashers
This document has been prepared following several members encountering problems with Environmental Health Officers reporting that the rinse…
Water Problems Due to Chlorides on Direct Injection (boiler-less) Combi Ovens
The production of this document has been prompted following several instances of members experiencing serious problems with the corrosion of the…
CSCS Cards
ceda Guidance Document Number 14 Update (dated June 2019) explained that JIB-PMES currently provide a black “managers” CSCS card and one of the…
Gas Industry Unsafe Situations Procedure (GIUSP)
The GIUSP were revised in December 2015 (edition 7.1) and included a fundamental change in so much that the previous category of reportable unsafe…
Pressure Vessels
From the feedback following the seminar on Pressure Systems at the 2015 Technical Conference it was clear that many members are not aware of the…
Grease Build Up in Kitchen Ventilation
Cleaning of commercial kitchen extraction systems is extremely important and if it is not done adequately, it can cause many problems which manifest…
Group Competency Scheme
Until recently the only way in which an engineer could be registered as competent was to undergo assessment at a certified training and assessment…
Health and Safety Accreditation and SSIP
Many large customers and in particular facilities management companies and main contractors insist on suppliers having Health and Safety…
ceda/HETAS Industry Guidance 2020
THIS DOCUMENT SUPER-CEDES GUIDANCE DOCUMENT #006 This document is intended to provide guidance for Foodservice Operators looking to purchase solid…
Standard Contract & Advice Documents
Terms and Conditions of Sale
This document covers most terms and conditions for the sale of equipment however, additional clauses are available for certain types of business. See Standard Document -…
Additional Clauses for use with Terms and Conditions of Sale
This document provides some additional clauses which can be added to Standard Document #C01: Terms and Conditions of Sale, where applicable.
Catering Engineer List of Key Hazards and Control Measures
All Risk Assessments issued by ceda as standard documents are not intended to provide a "one size fits all" solution but should be used as a template and the hazards and control…
Method statement for delivery and installation of commercial catering equipment
This document should be read in conjunction with the Standard Document P2: Risk Assessment for Delivery and Installation of Catering Equipment.
Equality and Diversity Policy
We have prepared a ceda Equality and Diversity policy which we have based on a template prepared by ACAS. You may find it useful if you do not already have a policy in place.
Service Level Agreement Appendix A
This document is an example of an SLA template for reference and it is based on Planned Preventative Maintenance contracts. Italic text indicates where information should be…
Non Disclosure Confidentiality Agreement
ceda Members can edit and issue this document when setting out the terms of non disclosure agreements for your company.
Service and Installation Engineer Interview Checklist
This document is intended to provide a template for employers when recruiting Service and Installation Engineers.
Engineers Appraisal
The following document is intended to be used as a template for the format of discussing and recording an appraisal. Whilst it has been populated with information relevant to a…
Subcontractor Service Level Agreement
ceda Members can edit and issue this document for any SLAs they wish to set with their subcontractors.
GDPR Policy
ceda Members can use this document to create or update their GPDR Policies.
Drivers Handbook
With the increasing focus on Duty of Care obligations, [insert company name] needs to ensure that employees are provided with clear guidelines on their responsibilities as a…
Engineers Compliance Checklist
This document is part of a suite of documents developed to provide members with standards that members are encouraged to adopt with the ultimate objective for them to become…
SSIP Letter Template
This document sets out a template for you to inform your own customers that you have been invited to pre-qualify under [insert name of accreditation scheme] to join their approved…
BREEAM Compliance in Commercial Kitchens
BREEAM (Building Research Establishment Environmental Assessment Methodology) is the world’s longest established method of assessing, rating, and certifying the sustainability of…
Risk Assessment Delivery and Installation
This document covers key risks that may be encountered when delivering and installing commercial catering equipment and should be read in conjunction with the Standard Document…
Pre-Installation Site Survey Checklist
This document is part of a suite of documents developed to provide members with standards that members are encouraged to adopt with the ultimate objective for them to become…
Interface Between Fire Fighting Systems and Other Systems in Commercial Kitchens
Suppliers of catering equipment are often required to provide fire protection systems and regularly have problems in ensuring that connections are made between the controls of the…
Project Handover Certificate
This document should be read in conjunction with the following Standard Documents: Standard Document #P04 Defects List Standard Document #P07 Project Warranty Schedule
Project Warranty Schedule
This document should be used in conjunction with the following Standard Document: Standard Document #P08: Project Handover Certificate
Guidance on the use of Risk Assessments
ceda has prepared two standard documents for risk assessments for both Project design and Reactive breakdown, service and maintenance calls by service engineers.
Defects List
This document should be used in conjunction with the following Standard Document: Standard Document #P08: Project Handover Certificate
Design Risk Assessment
All Risk Assessments issued by ceda as standard documents are not intended to provide a "one size fits all" solution but should be used as a template and the hazards and control…
Engineer’s Training Matrix
The training 'subjects' used in this template are given as examples. You should populate this to suit your company needs.
Terms and conditions: Maintenance and Servicing
This document sets out terms and conditions for maintenance and servicing.
Inspection Certificate for Commercial Deep Fat Fryer
This document consists of an inspection certificate for a commercial deep fat fryer, with an additional note regarding High Limit Override Thermostats.
Service Engineer Job Description
This document provides a job description for a Service and Maintenance Engineer, responsible to a Service Manager. It can be edited to add or remove any clauses as relevant to…
Terms and Conditions of Sale for Service and Maintenance
This document sets out terms and conditions for the maintenance and servicing of equipment.
Risk Assessment for Repair/Service/Breakdown Work
This document consists of a risk assessment for reactive attendance to diagnose reported breakdown of commercial catering equipment.
Planned Maintenance Agreement
This document sets out a model planned preventative maintenance contract, including a section to schedule the servicing of equipment.
Method Statement for Reactive Breakdown and Repair Work
This document provides a method statement for reactive attendance to diagnose and repair reported breakdown of commercial catering equipment.
Electrical Equipment Safety Checklist
This document only relates to the checking of equipment. The electrical installation should be checked and certified by a suitably qualified electrical contractor.
Installation Engineer Job Description
This document offers a job description for a Commercial Catering Equipment Installation Engineer who is responsible to a Project Manager or Installation Supervisor.
Final Payment Plan
This document provides a spreadsheet which can be completed with names, addresses dates and the value of a project. There is provision for two variations to the project value. The…
Service Counter Installations Electrical Requirements
A service counter that incorporates a number of electrically operated components which are wired to a distribution board which is supplied as part of the counter and which is in…
Installation Specification
This document is part of a suite of documents developed to provide members with standards that members are encouraged to adopt with the ultimate objective for them to become…
Ethical Trading and Procurement Policy
This document sets out a template for an ethical trading and procurement policy.
Terms and Conditions for Engagement to Provide Design Services
This document provides a set of terms and conditions for engagement to provide design services.
Covering Letter for Terms of Engagement for Design Services
This document provides a model covering letter explaining the terms of engagement for design services.