The following documents have been published by ceda as guidance for members on both technical and business related issues. They are divided in to two main sections, Guidance Documents (technical) and Standard Documents (commercial and business). Each of these is then sub-divided into relevant topics.

Click the filter link words to show the documents available for each topic.

Technical Guidance Documents

Guidance Document #001

Gas Regulations


The ceda Technical Steering Group has been concerned for some time about a lack of clarity in the gas regulations relating to regular maintenance of…

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Guidance Document #003

Measuring CO2


SUPERCEDED BY IGEM UP/19: These notes are based on information from HSE Catering Information Sheet 23 (rev 1) and agreed best practice.

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Guidance Document #003A

Guidance for gas engineers to the application of relevant sections of IGEM/UP/19 in catering establishments


SUPERCEDED BY IGEM UP/19: This document has now been superseded by IGEM Publication UP/19.  Toolbox size "Guidance for gas engineers to the…

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Guidance Document #004

ceda Members and Association with NICEIC


Whilst NICEIC is highly respected and the UK’s leading voluntary regulatory body for the electrical contracting industry, covering most aspects of…

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Guidance Document #005

Earth Bonding in Commercial Kitchens


The following is a report prepared by a member of the Technical Steering Group following attendance at a seminar at the Electrical Contractors…

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Guidance Document #006

Ventilation of Solid Fuel Appliances in Commercial Kitchens


SUPERCEDED BY JOINT CEDA/HETAS GUIDANCE DOCUMENT A number of members have asked if there are any specific regulations or guidance relating to the…

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Guidance Document #007

Testing Override Thermostats on Fryers


The ceda Technical Steering Group has been concerned for some time about some insurance companies insisting that override thermostats on commercial…

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Guidance Document #036

ceda Guidance Document #036 What to be aware of when cleaning catering equipment


In the latest guidance document from ceda, a guide to remove, clean and reinstall all types of commercial catering equipment likely to be found…

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Guidance Document #035

Installing Combination Ovens Under Extraction Canopies


Recently there has been some confusion due to the fact that a major manufacturer of combination ovens states in their installation instructions “The…

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Guidance Document #034

Water Regulations – Equipment Approvals


There is some confusion in respect of WRAS Approval of products with many people under the impression that this is mandatory, however, this is not…

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Special Guidance Document

Minimising risk from COVID-19 when re-opening a commercial kitchen


Before re-opening, restaurants will need to review how they work and employ new practices and procedures, businesses of all types need to adapt their…

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Guidance Document #033

CSCS Cards for Project Managers


This guidance document is intended for use by Project Managers and is only intended as guidance on the new CSCS Card requirements coming into force…

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Guidance Document #032

Re-opening a Kitchen After Shut Down


This guidance document is intended for use by kitchen operators and is only intended to assist in the start-up of equipment following a period of…

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Guidance Document #031

Dating an Appliance From the Serial Number or Data Plate


It has been suggested that ceda investigates if manufacturers provide information through their serial number or data plates that will enable you to…

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Guidance Document #030

Decommissioning a Commercial Kitchen


Due to the COVID-19 pandemic many kitchens will be closed down or mothballed and the following is advice on the actions and precautions that should…

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Guidance Document #029

Noise Levels From Waste Disposal Units


Waste disposal units by their very nature are noisy items of equipment when in use and in some circumstances, they can be considered to be a risk to…

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Guidance Document #028

Advice for Employers Recruiting an Apprentice


This document give advice for employers for recruiting an apprentice. It covers several steps to find a suited apprentice starting with: What do you…

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Guidance Document #027

Chemical Disinfection


Guidance document No 16 and the later guidance document for catering operators clarified the requirements of the Food Standards Agency in respect of…

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Guidance Document #026

Electrical Competence


There is some confusion as to whether an electrical qualification is required before a service or installation engineer can work on electrical…

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Guidance Document #025

Update on the Changes to the F Gas Regulations and Impact of Brexit


This document should be read in conjunction with Technical Guidance Document No 10 issued in 2015

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Guidance Document #024

RCD protection for C-Form commando sockets


The 18th edition of BS7671 has made a change that could impact on ceda members installation engineers. The change relates to the provision of RCD…

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Guidance Document #023

Advice for members relating to clients’ service management portals


A number of members have expressed concern at the growing use of computerised service management portals by customers and the fact that they can…

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Guidance Document #022

Clarification of Note on UP/19 Flowchart


This document has been produced as a result of some confusion as to the interpretation of one of the notes in UP/19 on Figure 3 Flowchart dealing…

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Guidance Document #021

Service Level Agreement Terms for Manufacturers’ Warranties


This policy is intended to act as a guide to manufacturers, distributors and customers and should be considered by the parties when agreeing the…

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Guidance Document #010

Update on the Changes to the F Gas Regulations


This document is intended to provide guidance for individuals involved directly or indirectly in the maintenance of commercial catering refrigeration…

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Guidance Document #020

WEEE Regulations


This guidance document has been created following a request from an end user for clarification as to whether they had to pay for the removal of…

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Guidance Document #019

Working Time Regulations – Travel Time


From recent responses to a request from a member asking whether other members paid engineers for travelling time from their home to the first call…

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Guidance Document #018

Fire Suppression Systems


The Regulatory Reform Act loosely referred to as the Fire Reform Order is a statutory (Legally binding) regulation. Scotland and Northern Ireland…

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Guidance Document #017

Developing an Environmental Policy


An environmental policy is a written statement, usually signed by senior management, which outlines a business' aims and principles in relation to…

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Guidance Document #016

Relating to Safe Rinse Temperatures in Commercial Dishwashers


This document has been prepared following several members encountering problems with Environmental Health Officers reporting that the rinse…

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Guidance Document #015

Water Problems Due to Chlorides on Direct Injection (boiler-less) Combi Ovens


The production of this document has been prompted following several instances of members experiencing serious problems with the corrosion of the…

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Guidance Document #014

CSCS Cards


ceda Guidance Document Number 14 Update (dated June 2019) explained that JIB-PMES currently provide a black “managers” CSCS card and one of the…

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Guidance Document #013

Gas Industry Unsafe Situations Procedure (GIUSP)


The GIUSP were revised in December 2015 (edition 7.1) and included a fundamental change in so much that the previous category of reportable unsafe…

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Guidance Document #012

Pressure Vessels


From the feedback following the seminar on Pressure Systems at the 2015 Technical Conference it was clear that many members are not aware of the…

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Guidance Document #011

Grease Build Up in Kitchen Ventilation


Cleaning of commercial kitchen extraction systems is extremely important and if it is not done adequately, it can cause many problems which manifest…

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Guidance Document #009

Group Competency Scheme


Until recently the only way in which an engineer could be registered as competent was to undergo assessment at a certified training and assessment…

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Guidance Document #008

Health and Safety Accreditation and SSIP


Many large customers and in particular facilities management companies and main contractors insist on suppliers having Health and Safety…

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Guidance Document #006A

ceda/HETAS Industry Guidance 2020


THIS DOCUMENT SUPER-CEDES GUIDANCE DOCUMENT #006 This document is intended to provide guidance for Foodservice Operators looking to purchase solid…

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Standard Contract & Advice Documents

Standard Document #C01

Terms and Conditions of Sale


This document covers most terms and conditions for the sale of equipment however, additional clauses are available for certain types of business.  See Standard Document -…

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Standard Document #C02

Additional Clauses for use with Terms and Conditions of Sale


This document provides some additional clauses which can be added to Standard Document #C01: Terms and Conditions of Sale, where applicable.

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Standard Document #S01

Catering Engineer List of Key Hazards and Control Measures


All Risk Assessments issued by ceda as standard documents are not intended to provide a "one size fits all" solution but should be used as a template and the hazards and control…

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Standard Document #P01

Method statement for delivery and installation of commercial catering equipment


This document should be read in conjunction with the Standard Document P2: Risk Assessment for Delivery and Installation of Catering Equipment.

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Standard Document #S12 Service Installation Engineer Interview Checklist

Standard Document #S12 Service and Installation Engineer Interview Checklist


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Standard Document #S11

Engineers Appraisal


The following document is intended to be used as a template for the format of discussing and recording an appraisal. Whilst it has been populated with information relevant to a…

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Standard Documents | #C14

cedaGuides | Standard Contracts and Advice Documents | #C14 Subcontractor Service Level Agreement


ceda Members can edit and issue this document for any SLAs they wish to set with their subcontractors.

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Standard Document #C13

GDPR Policy


ceda Members can use this document to create or update their GPDR Policies.

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Standard Document #C12

Drivers Handbook


With the increasing focus on Duty of Care obligations, [insert company name] needs to ensure that employees are provided with clear guidelines on their responsibilities as a…

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Standard Document #C11

Engineers Compliance Checklist


This document is part of a suite of documents developed to provide members with standards that members are encouraged to adopt with the ultimate objective for them to become…

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Standard Document #C10

SSIP Letter Template


This document sets out a template for you to inform your own customers that you have been invited to pre-qualify under [insert name of accreditation scheme] to join their approved…

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Standard Document #P09

BREEAM Compliance in Commercial Kitchens


BREEAM (Building Research Establishment Environmental Assessment Methodology) is the world’s longest established method of assessing, rating, and certifying the sustainability of…

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Standard Document #P02

Risk Assessment Delivery and Installation


This document covers key risks that may be encountered when delivering and installing commercial catering equipment and should be read in conjunction with the Standard Document…

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Standard Document #P10

Commissioning Sheet


Equipment Commissioning Sheet  

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Standard Document #P06

Pre-Installation Site Survey Checklist


This document is part of a suite of documents developed to provide members with standards that members are encouraged to adopt with the ultimate objective for them to become…

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Standard Document #P11

Interface Between Fire Fighting Systems and Other Systems in Commercial Kitchens


Suppliers of catering equipment are often required to provide fire protection systems and regularly have problems in ensuring that connections are made between the controls of the…

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Standard Document #P08

Project Handover Certificate


This document should be read in conjunction with the following Standard Documents: Standard Document #P04 Defects List Standard Document #P07 Project Warranty Schedule

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Standards Document #P07

Project Warranty Schedule


This document should be used in conjunction with the following Standard Document: Standard Document #P08: Project Handover Certificate

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Standard Document #P05

Guidance on the use of Risk Assessments


ceda has prepared two standard documents for risk assessments for both Project design and Reactive breakdown, service and maintenance calls by service engineers.

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Standard Documents #P04

Defects List


This document should be used in conjunction with the following Standard Document: Standard Document #P08: Project Handover Certificate

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Standard Documents #P03

Design Risk Assessment


All Risk Assessments issued by ceda as standard documents are not intended to provide a "one size fits all" solution but should be used as a template and the hazards and control…

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Standard Document #S10

Engineer’s Training Matrix


The training 'subjects' used in this template are given as examples. You should populate this to suit your company needs.

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Standard Document #S09

Terms and conditions: Maintenance and Servicing


This document sets out terms and conditions for maintenance and servicing.

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Standard Document #S08

Inspection Certificate for Commercial Deep Fat Fryer


This document consists of an inspection certificate for a commercial deep fat fryer, with an additional note regarding High Limit Override Thermostats.  

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Standard Document #S07

Service Engineer Job Description


This document provides a job description for a Service and Maintenance Engineer, responsible to a Service Manager. It can be edited to add or remove any clauses as relevant to…

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Standard Document #S06

Terms and Conditions of Sale for Service and Maintenance


This document sets out terms and conditions for the maintenance and servicing of equipment.  

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Standard Document #S05

Risk Assessment for Repair/Service/Breakdown Work


This document consists of a risk assessment for reactive attendance to diagnose reported breakdown of commercial catering equipment.

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Standard Document #S04

Planned Maintenance Agreement


This document sets out a model planned preventative maintenance contract, including a section to schedule the servicing of equipment.

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Standard Document #S03

Method Statement for Reactive Breakdown and Repair Work


This document provides a method statement for reactive attendance to diagnose and repair reported breakdown of commercial catering equipment.

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Standard Document #S02

Electrical Equipment Safety Checklist


This document only relates to the checking of equipment. The electrical installation should be checked and certified by a suitably qualified electrical contractor.

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Standard Document #C09

Installation Engineer Job Description


This document offers a job description for a Commercial Catering Equipment Installation Engineer who is responsible to a Project Manager or Installation Supervisor. 

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Standard Document #C08

Final Payment Plan


This document provides a spreadsheet which can be completed with names, addresses dates and the value of a project. There is provision for two variations to the project value. The…

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Standard Document #C07

Service Counter Installations Electrical Requirements


A service counter that incorporates a number of electrically operated components which are wired to a distribution board which is supplied as part of the counter and which is in…

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Standard Document #C06

Installation Specification


This document is part of a suite of documents developed to provide members with standards that members are encouraged to adopt with the ultimate objective for them to become…

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Standard Document #C05

Ethical Trading and Procurement Policy


This document sets out a template for an ethical trading and procurement policy.

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Standard Document #C04

Terms and Conditions for Engagement to Provide Design Services


This document provides a set of terms and conditions for engagement to provide design services.

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Standard Document #C03

Covering Letter for Terms of Engagement for Design Services


This document provides a model covering letter explaining the terms of engagement for design services.

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